Data Rights Management restrict users uses documents by admin

Data Rights Management or Information Rights Management is a feature that is accessible only on the Enterprise Office 365. It permits users to control the security of your data as well as avert users from printing, marking up your important and essential documents or even retrieving them after a particular period of time. It is utilized in combining with the present security features of  SharePoint Online or OneDrive for Business, and so the Information Rights Management can be applied to lock down your vital and perceptive data relatively methodically.

Files and e-mails are known as the fragile security points in any organization's security system. When documents not including any indoor protection are sent as e-mail attachments or shared on memory sticks, they are easily available to any one and e-mails without protection can be forwarded outside the organization and damage reputation. That is why you require Information Rights Management, or IRM.

If you allow IRM in Office 365, you can always restrict any type of activities of users, which will permit and restrict the activities of incoming and outgoing of e-mails as files that have been downloaded from SharePoint libraries. The IRM settings can for example permit users to read files but not print or copy them.

Information Rights Management (IRM) assist to organize, manage and protect digital documents by controlling the access of  users and will take on documents that have been downloaded from SharePoint Online or OneDrive for Business document libraries and lists.

IRM encode or protect the downloaded files and limits the set of users as well as programs that are given permission to decode these files, as well as limits the rights of the users who are permitted to read files, consequently that they will not able to take actions such as print copies of the files or copy text from them.

Information Rights Management to protect data is not functional by default and so it require manual configuration.

The process is as follows:

At first users should log in to Office 365 as an administrator.

As you get in to the Admin corner of Office 365, click the App Launcher on the top left, then click the Admin tile as shown in below picture – highlighted in yellow circle.

Click service settings and later on make sure to SELECT 

RIGHTS MANAGEMENT as shown in below:

Admin should click Manage, under Protect your Information, as shown below:

Admin need to click ACTIVATE button, to activate the Right Management for your group or company.

Click ACTIVATE button once again

Wait for permission for Right Management is activated

Admin should now reach out to the SharePoint Admin Center, by clicking SharePoint under Admin section, on the left menu.

Click SETTINGS in the SharePoint admin center.

Admin should later on click Use the IRM service as given in your configuration, and then REFRESH your settings

Admin need to wait for the changes to be applied

Admin need to click the SharePoint Document Library that require to be apply Information Rights Management as so later on  CLICK the Library tab at top, as followed by Library Settings.

As shown admin under Permissions and Management, select Information Rights Management

Tick the box to limit permissions on this library on download. After that you need to provide name and a description to your Permission Policy that you’d like to show for the users.

Select the settings of the policy for this document library.

Admin or users or whosoever having rights uploading any Office documents to this document library will have the IRM policy added when they are opened or downloaded.

If admin decide that this user cannot download documents, and can only view them in the browser, give them View Only permission in SharePoint Online.

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